How many hotel rooms to block for weddings?
If you’re hosting a destination wedding, three hotels at different price points should be plenty. If your wedding is local, one hotel should be fine depending on your guest list.
Make a list of all out of town wedding guests and separate them into three groups; families, couples, and singles. Now figure out:
- How many are families have less than four people (1 room)?
- How many families will need more than one hotel room? How many will need adjoining rooms?
- How many guests are couples and will only need one room.
- How many couples are divorced and will/may need to reserve two rooms.
- How many of your guests are single. Are any of them willing to share a room? Eg. Will Uncle Harry share with Uncle Tim since they are both single.
- Do you have a cleric coming in from out of town who will require a room?
Take the total from above and add your wedding party, and your parents. The resulting number should give you an accurate estimate of your required number of rooms.
Remember, when you try to book more than 20 rooms at one hotel, there should be a guarantee that you will use all the rooms blocked. Hotels need to have guaranteed revenue so hotels can’t hold rooms without an expectation of a certain amount of revenue.
If you need more than 20 rooms per night, most hotels will make you sign an attrition clause that holds you responsible for unused rooms.
So try to book rooms as per your accurate estimate. Many hotels provide a complimentary room for the wedding couple if you book bulk rooms. ( you have to check with the hotel regarding this).